What information we will collect:
- Forename and Surname
- Date of Birth
- Electronic Photograph (for ID purposes)
- Current Address
- Contact telephone numbers
- Contact email address
- Medical Conditions
- Next of Kin name and emergency contact details.
Why we need the information we gather
We require this information to administer your membership and to provide the products and services you have requested from us and to provide you with an efficient service for the following reasons:
Internal record keeping.
In case of emergencies within club.
Sending membership fee notices to you.
Recording financial transaction to your membership fee account.
Contacting you with relevant club and Association correspondence.
Maintaining a record of any recognised competitions you may take part in
Maintaining a record of your grade status and related grading examinations.
Confirming your grade to other Associations or International Bodies if they request confirmation of your grade for any competitions you have entered with them.
Sharing personal details with the International Taekwondo Council (The United Kingdom National Governing Body for Tae kwon-do) for membership and insurance purposes only.
We will retain your personal information on our membership database for the duration of your training, and for a period of 5 years after your membership has expired. However, in the case of a minor (under 16 yrs) the information will be retained until they reach the age of 21 yrs.
We take your privacy seriously and all such information is held on a secure database only accessed by our instructor. Paper forms which you complete are kept on record in case of electronic failure and emergency but these are only accessible by your instructor.
Sandwell Tae Kwon Do complies with all applicable Data Protection Regulations.
We may change and update this policy from time to time and will notify you accordingly.
This policy is effective from 13/02/2023
1) Under GDPR your have the right to view all data we hold on you and request us to correct or amend if required. Access to this information can be obtained from your Instructor.
2) Under GDPR you have the right to complain to the Information Commissioner’s Office (ICO) if you think there is a problem in the way your data is being handled.